Executive Assistant - Senior Facility Operations & Maintenance

This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found.

Summary of Job Duties:

The Facility Operations and Utilities division consists of over 250 personnel providing a wide range of services to the campus in support of its land grant mission. 

The Executive Assistant for Facility Operations and Utilities will provide administrative and managerial support to the Senior Director and other directors in the organization. This position will assist supervisors with on-boarding, filling temporary employment needs, and other personnel actions. They will also monitor vacancy rates, track hiring actions through the process, and report on other relevant personnel metrics. The position will also provide administrative oversight and support for other administrative personnel within the organization. They will develop processes and standardize record keeping throughout the organization to ensure tasks are completed consistently. The position provides executive level administrative support to the Senior Director and Directors. Drafts and edits correspondence, presentations, and reports as needed. Maintains calendar(s), schedules meeting, and assists in preparing the deliverables for meetings. Attend meetings as required, advise on departmental issues, and assist with periodic KPI Reviews as directed

Regular, reliable and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications:

High School Diploma or equivalent

At least four years of experience in related field

Proficient in Microsoft office suite of software including Excel and Power Point

Preferred Qualifications:

Associate’s degree in relevant field

Microsoft certification

Experience in a Facilities Management organization

Knowledge, Skills & Abilities:

Ability to effectively communicate verbally in writing, not only with staff, but with directors, department heads, etc.

Knowledge of Facility Management processes and organization

Strong computer skills

Knowledge and understanding of HR policies and procedures

Excellent written and oral communication skills

Salary Information:

$51,021.00

Required Documents to Apply:

Cover Letter/Letter of Application, Resume

Optional Documents:

License or Certificate (see special instructions for submission instructions), List of three Professional References (name, email, business title), Proof of Veteran Status

Recruitment Contact Information:

Caitlin Hughes, Strategic Talent Acquisition Specialist, cmmitche@uark.edu