Program Coordinator

Closing Date: 10/13/2025 Job Details: The Department of Parks, Recreation, and Cultural Affairs Youth Services and Education Programs Division is seeking a full-time Program Coordinator. This position is responsible for supporting a holistic approach to youth development and engagement by coordinating with internal and external partners, multiple community stakeholders, and team members across multiple sites in Gainesville. The Program Coordinator’s primary focus will be on developing, implementing, administering, and presenting programs or services primarily through out-of-school, after-school, summer camp, preschool programs, and youth resiliency programming. Work in this class is distinguished from other classes by its supervisory and administrative responsibilities. This hourly position reports directly to the Education Supervisor and works under general supervision. The successful candidate offered must be able to pass a Level 2 DCF background screening. This position requires some evening and weekend hours. Job Description: SUMMARY This is para-professional work developing, implementing, administering, and presenting programs or services for the City and its facilities. Depending on area of assignment, positions allocated to this classification may supervise others. Positions allocated to this classification report to a designated supervisor and work under general supervision. ESSENTIAL JOB FUNCTIONS Depending on the area of assignment: Develops, implements, and administers programs and events for the City. Serve as a primary contact for Special Event permits. Assist event organizers through the permitting process and coordinate application review process with department approvers. Evaluates effectiveness of programs and practices; and makes recommendations relating to projects, needs, and development. Assists in the development of long and short range plans and assists with budget preparation. Determines functional needs and locates and obtains appropriate materials (applications, site plans, insurance certificates, facility rental agreements, indemnity waivers, OTs, emergency plans, etc.) Assists in the development of policies, procedures, and administrative guidelines for staff. Review all permit applications to ensure that events meet City ordinances and policies in the application and actual implementation. Coordinates public relations activities, including speaking before groups and media and preparing press releases, brochures, and newsletters. Develops or acquires program materials, including brochures, newsletters, handouts, bulletin boards, displays, exhibits and other required equipment and supplies. Serve as the in-house expert and primary contact on the Special Event permit software. Train staff as needed on how to review, comment, and invoice applications. Assists in the selection of and supervises, plans, evaluates, disciplines, trains, and coordinates the work of assigned staff. Serves as liaison to advisory boards or friends group. Develops community partnerships for programming, events and projects. Assists with maintaining agency accreditation. Responsible for conducting the full range of activities required to prepare, submit and manage current and new grant proposals for public and private funders as well as major gifts acquisition in compliance with local, State, and Federal policies and procedures required for the receipt of grant funding. Researches public and private grant sources (agencies, corporations and foundations) to identify sources of restricted and unrestricted funding. Establishes short- and long-range fundraising goals for funding sources. Prepares City Commission agenda items related to grant proposals. Gathers information necessary to report to funders on current and/or completed grant programs. Cultivates and nurtures relationships with current and potential corporate and foundation sponsors and individual donors. Develops an inventory of current and potential partners, sponsors, collaborators and grant providers. Provides regular progress reports to supervisor. Attends staff meetings and participates in organization-wide planning activities. Coordinates and develops community groups and volunteers to assist in related projects, programs and events. Ensure compliance with State and local management requirements, policies, and procedures. Prepares and submits related reports and documents, updates, and maintains computerized tracking/monitoring systems of all inventories. Coordinates events and interfaces with other related City events and events sponsored by other organizations. Coordinates with local, state, and federal agencies, organizations and individuals relating to program issues. Interacts with citizens and ensures the highest quality of internal and external customer service possible in all activities. Assists in development of new facilities, or properties. Stays current on developments in program trends. Attends work on continuous and regular basis. EDUCATION AND EXPERIENCE A Bachelor degree from an accredited four (4) year college or university with major course work in a field relevant to the assigned area, and three (3) years of progressively responsible program administration experience or an equivalent combination of education, training and experience which provide the required knowledge, skills and abilities. CERTIFICATIONS OR LICENSES Licenses A valid United States Driver License is required on appointment. Valid Florida Driver License required within thirty (30) days of start date. Certifications If assigned to the Recreation, Aquatics or Nature divisions of the Parks, Recreation and Cultural Affairs department (PRCA): American Red Cross certification (or equivalent) in Cardiopulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid is required upon hire. In addition to certification required in PRCA, if assignment is in the Aquatics division: American Red Cross Water Safety Instructor (WSI) certification is required. American Red Cross Water Safety Instructor Training (WSIT) certification is preferred. American Red Cross Lifeguard (LG) Training is required. American Red Cross Lifeguard Instructor (LGI) certification is preferred. National Alliance for Youth Sports certification as a Certified Youth Sports Administrator (CYSA) is preferred. In addition to certification required in PRCA, if assignment is in the Recreation division: National Recreation and Parks Association certification as a Certified Parks and Recreation Professional (CPRP) is required within 12 months of hire date