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Job Title

Transfer Coordinator

Department

Student Affairs

Job Category

Staff 

FLSA

Band  9 - Exempt

College Name

Owensboro Community & Technical College 

Job Type

Full-time

Location

Owensboro, KY

Work Months

12 months

 

College Overview:
Owensboro Community and Technical College is a three-campus institution located along the Ohio River in Western Kentucky.  OCTC is one of sixteen institutions in the Kentucky Community and Technical College System and awards certificates, diplomas, and associate degrees in liberal arts and technical education. To learn more about OCTC, please visit https://owensboro.kctcs.edu/ and to learn more about Owensboro and the surrounding area, you may visit https://visitowensboro.com.

Benefits: 
OCTC offers a variety of health plans, wellness incentives, and retirement options for full-time regular employees. Benefit plans include Medical, Dental, Vision, Life insurance, Flexible Spending Accounts, LTD, and Supplemental Insurance plans. Wellness Programs include incentives applied to an HRA card for healthy life choices and activities. Additional Benefits include vacation pay, holiday pay, institutional closure pay (2 weeks), sick pay, EAP, tuition waiver & discounts, and employee discounts. Retirement plan is a Defined Contribution 403(b) plan, 5% employee contribution with 10% employer match. 

Job Summary: 
Owensboro Community and Technical College is seeking a Transfer Coordinator responsible for promoting a positive and successful learning experience for students.  The Transfer Coordinator will provide academic and personal support throughout the entire student lifecycle.  The successful candidate will work collaboratively in a fast-paced, open office environment with other success coaches and advisors.

The Transfer Coordinator will facilitate transfer advising; provide academic and transitional support; create partnerships and serve as a liaison with academic colleagues; and assess services for continuous improvement.  The successful candidate will have the ability to work well with all students; knowledge of best practices in academic advising and support; strong critical thinking and problem-solving skills; effective oral and written communication skills; strong project management skills; and the ability to prioritize and manage multiple tasks.

Essential duties and responsibilities: 
The duties/responsibilities of this position include, but are not limited to: 

  • Facilitate educational planning for an assigned caseload of students to ensure students are on track to meet goals.  Advise students on academic programs and pathways. Advise students on opportunities for transfer and facilitate meetings with representatives from 4-year colleges. Serve as a liaison with academic colleagues. 
  • Serve as OCTC representative for the KCTCS Transfer Peer Team (TPT).
  • Cultivate and maintain relationships with representatives from 4-year colleges. 
  • Communicate with local colleges regarding visiting OCTC and meeting with students.  Set up a calendar with 4- year institution visits, promote the visits to OCTC students through email, social media etc.
  • Stay current on changes to 4- year college degrees (especially majors that are high demand by our students and region); maintain transfer guides and keep up to date. 
  • Plan and implement program and transfer fair. 
  • Operate in a high-touch, service role focused on outreach, intervention, and student success. Serve as a student advocate, referring students to support and engagement resources as needed. Identify and provide outreach to students with resources, interventions, and support activities. Help students transition to their next phase of education. 
  • Participate in early alert and other intervention strategies to proactively intervene with at-risk students as needed.  Develop and implement communication and targeted outreach plans including email, text, and social media. 
  • Partner with program coordinators to participate in student recruitment and transfer events as well as admission and enrollment activities.  
  • Coordinate and provide program tours for current and prospective students. 
  • Assist in the assessment of college resources and services. Track student progress. Recommend opportunities for continuous improvement. 
  • Support and assist with presentations, special projects, and initiatives.
  • Participate in professional development activities. 
  • Perform other duties as assigned. 

Qualifications:

  • Bachelor’s degree plus one (1) year related experience or the equivalent combination of education and experience.
  • Master’s degree plus three (3) years related experience is preferred.

Additional Requirements:

  • Ability to manage resources for students to access additional methods of learning. 
  • Must possess excellent oral and written communication skills and positive interpersonal skills. 
  • Ability to function well as a team member. 
  • Skilled in the use of computerized systems and databases.
  • Excellent organizational skills and attention to detail.
  • Must be comfortable in a fast-paced environment. 
  • Must be able to work some evenings and weekends.

Application Process: 
Applicants must complete and submit:

Online application

Cover letter

Resume / CV

Copy of all college transcripts (official transcripts within 30 days of hire)

Kentucky State Law requires state and national pre-employment background checks as a condition of employment

Positions are based on a term-contract, with the expectancy of continuance based on performance.

Application Deadline: July 10, 2025
Only applicants selected for an interview will be notified. The search may be extended if additional candidates are needed.