Front-Desk Human Resources Assistant

We are recruiting a self-driven and motivated Front-Desk Human Resources Assistant. The Human Resources Assistant will provide administrative and receptionist support to ensure smooth operations with Human Resources Administration.  This is a great contract-to-hire opportunity for a recent college graduate with an emphasis and career goal in Human Resources.  Pay: $25-27/hour DOE 
 

PRIMARY RESPONSIBILITIES

• Deliver exceptional customer service in responding to employee questions and providing general support to HR functional areas.
• Greet and direct guests and vendors to the appropriate departments, including the business office
• Manage incoming and outgoing mail; ensure proper distribution and timely handling
• Serve as a point of contact for employee inquiries; route calls and messages to appropriate personnel
• Maintains the integrity and confidentiality of human resources information, files, records, and documentation.
• Provide administrative support to the HR department.
• Perform periodic audits of HR files and records to ensure that all required documents are collected, filed appropriately and kept up-to-date.
• Manage calendar, scheduling tasks and emails for the VP of HR as requested.
• Order office supplies and monitor inventory of office supplies with attention to budgets.
• Act as a liaison to vendors, building management, and other external parties.
• Process employee lifecycle HR transactions including new hire, employee changes, payroll, and separations.
• Create, edit, and distribute emails, newsletters, reports, documents, agreements, and other correspondence upon request.
• Answer frequently asked questions from employees regarding policies, benefits, hiring processes, etc.; refers complex questions to appropriate senior-level HR staff or management.
• Assist with new hire orientation and employee separation procedures.
• Create and update user guides for technology systems used in the office.
• Meet and exceed performance and service level metrics for timeliness, accuracy, and customer service.
• Maintain and troubleshoot technology in the office, including computers, networking, printers, copiers, telephones, televisions, projectors, and all software systems.
• Follow Standard Operations Procedures (SOPs) and process workflows.
• Respond to requests for verification of employment.
• Perform other duties as required.

QUALIFICATIONS:

1. EDUCATION: Minimum of AA degree in business related courses preferred.
2. EXPERIENCE: 6-months of solid experience as an administrative assistant supporting a highly confidential Human Resource department. 
3. KNOWLEDGE/SKILLS: 
   • Strong interpersonal skills/friendly
   • Strong verbal and written communication skills
   • Dependable
   • Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook) and Adobe
   • Ability to prioritize, organize and follow through on tasks.
   • Independent worker with ability to be flexible and work well with existing team.